Get on-demand insights into course and certification completion statuses, plus improved learner experience on pathway courses and certifications, and we’ve expanded Seminar API functionality.
Boost essential compliance KPIs with easy access to non-compliant and at-risk statuses
Courses and certifications are essential tools for maintaining organizational compliance. Totara’s new reporting blocks empowers you to stay on top and proactively drive completion statuses by putting this essential data at your fingertips.
It’s now quicker than ever to identify non-compliant, or at-risk compliance statuses across your entire organization.
Our new reporting blocks allow you to:
- Identify risk areas – by course or cohort
- Proactively manage to drive completion rates
- Quick dashboard access to completion statuses
- Tailor reports to your organization’s structure
- Build a unified approach to compliance management
- Create role-appropriate reporting across your entire organization
Dashboards provide an easy go-to destination, and our ‘block’ report format allows insights to be configured to your reporting requirements and then repeatedly accessed for on-demand insights.
All the insights you need, in one place – when you need them.
We’ve added a new Course status block, and refined the way our Certification status block works. Both offer the ability to be used as your go-to reports accessed via dashboards, now with flexible configuration to match your exact needs.
These blocks are designed to be easily accessed via dashboards – so these high-impact compliance KPI statuses are always available – no need to create custom reports every time you need these repeat-demand insights.
The block format now offers extra configuration options so you can tailor dashboard set-up to your exact needs.
You can now:
- View course completion progress by organization at a glance
- Configure reporting blocks using courses, categories, audiences, and organizational filters
- Create multiple compliance views on a single dashboard
- Drill down into learner data for further investigation
- Reduce reliance on custom reports and data exports
These updates give managers and administrators faster access to the compliance insights they need to identify risks and take action.
See Help Docs on the new Course report block and the updated Certification status block.
Enhanced experience on frequent learner touchpoints
We’ve made two user experience improvements that make it easier for learners to understand their certification journey and navigate structured learning pathways.
Certification user experience improvements
Building on the certification enhancements in Totara version 20, learners can now see clearer information about completed and upcoming learning, with expandable sections that make it easier to explore certification content.
In addition, certification completion history is now recorded when a learner achieves certification (at the time of path completion, rather than when the window opens).
This provides a complete, transparent view of a learner’s certification journey across Current, Upcoming, and Completed learning.
This makes their certification status clearer to both the learner, and for managers and compliance roles who report on these statuses.
See Help Docs on the certification user experience.
Pathway course breadcrumb
Pathway courses now include contextual breadcrumbs that help learners quickly return to the program, certification, record of learning, or catalogue page they came from. This makes it easier to move between courses within the wider learning journey.
Better data flows for more robust Seminar administration
Extended seminar API
Organizations can now reserve seminar seats during third-party checkout processes, helping prevent oversubscription while payments are being completed, and automatically release reservations if removed from the cart.
The API also supports attendance tracking, allowing integrations to access seminar attendee data and synchronise attendance information from completed events.
See Help Docs on the expanded Seminars API update.
Past-session attendee management
Administrators can now manually add learners to past seminar sessions to accurately record attendance after an event has taken place. This provides greater flexibility to maintain accurate attendance records and learner participation data.
See Help Docs on how to add attendees to a seminar session.
How can I get these features?
The items in this blog are part of a minor release, which means they are available immediately if you are on a progressive pathway (where your site is upgraded multiple times a year). For all other Totara users, these items will be available in the next major release (V21 – due in early 2027).
If you’re not sure what release pathway you are on, please contact your Totara partner. You can learn more about upgrade pathways here.
